We are seeking a dynamic and highly organized individual to fill the role of Executive Admin / Home Office Support. This hybrid role involves providing comprehensive assistance to two executives, overseeing the smooth functioning of our 3-person home office (CEO, COO, HR). The ideal candidate will possess exceptional communication skills, a strong attention to detail, and the ability to multitask effectively in a fast-paced environment.

You must be local to the Bay Area and willing to work in the home office (Belmont, CA) on a daily basis.

What you will be doing

• Executive Support: CEO + COO
• Assist two executives with calendar management, scheduling appointments, and coordinating meetings.
• Manage travel arrangements, including booking flights, accommodations, and transportation.
• Handle expense reports and reimbursement processes for executives.
• Maintain a high level of confidentiality and professionalism in all interactions.
• Home Office Support:
• Serve as the central point of contact for the office, handling inquiries, phone calls, and correspondence.
• Order/prepare lunch/dinner for executives as needed
• Maintain a clean kitchen (dishwasher, countertops)
• Ensure the office is well-equipped and organized, including ordering supplies (including food, snacks, beverages) and maintaining office inventory (with cost efficiency).

What we look for in you

• Bachelor's degree in Business Administration, Human Resources, or a related field preferred.
• Proven experience (5 years) in executive support and office management
• Excellent verbal and written communication skills.
• Strong attention to detail, and the ability to multitask effectively in a fast-paced environment.
• Strong proficiency in Google Suite (Doc, Sheets, Slides).
• Exceptional time-management abilities.
• Ability to work independently and collaboratively in a team environment.
• Demonstrated discretion and professionalism when handling sensitive information.