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Administrative or Executive Assistant

convergentresearch.org

convergentresearch.org

Administration
Watertown, MA, USA
Posted on Friday, June 7, 2024
Cultivarium is a Focused Research Organization with a mission to accelerate the adoption of new organisms for biotechnology. We are looking for someone who can contribute both individually and as part of a team to create tangible solutions for a ‘moonshot’ project. You will be part of a close-knit, driven team of scientists and engineers that are building technological infrastructure for the cultivation of non-model microorganisms, to open new avenues for science, technology, medicine, and agriculture.

This is an exciting opportunity for an Administrator or Executive Assistant with experience in the scientific fields. You will support the administration and day-to-day tasks for Cultivarium. A successful candidate will be a detail-oriented, critical thinker with strong organizational and interpersonal skills. The ability to proactively tackle tasks autonomously and build and maintain relationships, while thriving in a fast-paced entrepreneurial environment is a requirement. This is a full-time on-site position.

Responsibilities

  • Provide complex and dynamic calendar support for Leadership and team
  • Manage respectful and timely communications for external and internal requests
  • Receive and sort incoming mail and deliveries, manage outgoing mail, and answer and direct phone calls
  • Oversee and/or support administrative duties ensuring the office operates smoothly, including managing the office budget, supplies, kitchen and other shared common areas
  • Identify opportunities for process and office management improvements, plan and implement new systems
  • Assist with organizing and planning meetings which includes, but are not limited to, preparing bios and agendas, researching background information, drafting and editing meeting materials, taking notes, and tracking and distributing action items post-meeting
  • Partner with the team on project initiatives as needed
  • Greet and manage guest visits as needed
  • Demonstrate a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others


Qualifications

  • Bachelor's in science, communications, business administration, or a related field
  • Exceptional attention to detail
  • Strong organizational and time management skills with ability to prioritize
  • Comfortable with analytical thinking and tools
  • Must be a driven self-starter with an ability to identify and propose solutions independently
  • Excellent communication and interpersonal skills - colleagues and peers often comment on the candidate’s ability to build strong relationships across their organization.


Advanced Qualifications

  • Biological knowledge through formal education or work experience
  • 2+ years of work experience in a bio-related startup or C-level administrative support and/or office management role


We offer

  • An opportunity to change the world and work with some of the smartest and most talented experts from different fields
  • Excellent medical, dental, and vision insurance through a PPO plan; parental leave
  • Generous time off + paid holidays
  • Allowance for fitness and wellness activities


Cultivarium aims to help fill a structural gap in today's R&D system by enabling fundamental research that requires unusual levels of scale and coordination that is not yet rapidly monetizable by industry. We’re bringing together top talent from academia, industry, and startups to build a new model for innovative R&D as a Focused Research Organization.

Cultivarium, LLC is an Equal Employment Opportunity employer that proudly pursues and hires a diverse workforce. We do not make hiring or employment decisions on the basis of race, color, religion or religious belief, ethnic or national origin, nationality, sex, gender, gender-identity, sexual orientation, disability, age, military or veteran status, or any other basis protected by applicable local, state, or federal laws or prohibited by Company policy. We strive for a healthy and safe workplace and strictly prohibit harassment of any kind.