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Course Manager

Harvard University

Harvard University

Posted on Friday, August 4, 2023


Featured Job

Course Manager

Harvard Medical School


Position Description

Reporting to the Associate Director of Curriculum Administration (Basic and Social Science Curriculum), the Course Manager is responsible for directing the administrative services required to develop, schedule and implement a range of courses in the Program in Medical Education (PME) and its Pathways curriculum. As a member of the Office of Medical Education (OME) curriculum administration team, the Course Manager ensures that these courses adhere to the academic and administrative standards and policies of the PME. This position represents the PME in course planning sessions and advises the course faculty leadership on educational strategies and formats. The Course Manager partners with faculty course directors on all elements of course development and implementation, including recruitment and orientation of faculty, development of course calendars, delivery of curriculum materials, and administrative oversight of the assessment process. The Course Manager plays an integral role in strategizing about curricular approaches, operationalizing course content design and establishing best practices for the courses in this innovative curriculum.

This position works with PME and OME administration and core course leaders to meet the educational standards and expectations of both the PME and the School's accrediting body, the Liaison Committee on Medical Education (LCME). The Course Manager also ensures that courses comply with the guidelines, standards, and processes required by the Office of the Registrar, Office of Learning Resources and Support, Office of Disability Services, and the Academic Societies, particularly regarding student performance, completion of academic requirements, and evaluation. The Course Manager is responsible for interpreting and advising faculty on educational program policies and applying these to individual case situations, ensuring that these policies are applied consistently and equitably.

Specific responsibilities of the Course Manager include:

  • Providing oversight of course administration and logistics, including recruitment of faculty, preparing course schedules, delivering curriculum materials in learning management systems, planning and executing course assessments in a virtual format, implementing the grading and evaluation process, tracking and supplying teaching effort data to inform teaching compensation, and providing statistical and informational course data as required;
  • Organizing and actively participating in curriculum planning meetings, including setting agendas, advising course faculty leadership on best practices and curricular approaches, and action item follow up;
  • Developing a practical understanding of and ensuring compliance with program processes, policies and guidelines;
  • Establishing and managing professional relationships with course leadership, faculty, staff and other stakeholders;
  • Anticipating course planning timelines and initiating appropriate communications and deadlines to ensure task completion;
  • Implementing educational technology solutions with an ability to acquire proficiency in emerging applications;
  • Engaging in continuous quality improvement (CQI) initiatives and best practices in curriculum management;
  • Collaborating with course director and OME Assessment and Evaluation faculty and staff to facilitate course review processes;
  • Working as a team with course management colleagues to share curricular information and approaches, and to delegate administrative support responsibilities to one course coordinator;
  • Providing information to the Associate Director relating to performance management of support staff;
  • Other duties as required.

Basic Qualifications

  • Bachelor’s degree or equivalent work experience required
  • Minimum of 3 years’ relevant work experience

Additional Qualifications and Skills

  • Individual represents Harvard Medical School in course and curriculum planning sessions and is therefore required to have or have the potential to develop a deep understanding of the School’s MD program.
  • Impeccable judgment, discretion and confidentiality required.
  • Strong written and verbal communication skills.
  • Exemplary organizational and planning abilities, as well as intermediate-level skills in Microsoft Office and web applications.
  • Enthusiasm for educational innovation, new media and blended learning.
  • Flexibility and ability to respond positively to change in a dynamic academic environment.
  • Qualified candidates will possess a strong commitment to continuous process improvement and the ability to exercise independent leadership, prioritize multiple tasks, and work collaboratively with a team.
  • High energy and ability to select appropriate opportunities to take initiative, as well as to ensure that ongoing projects move forward.
  • Position requires promptness and reliability for periodic early morning and evening sessions and meetings.

Additional Information

Cover letters strongly encouraged as part of the application process.

This position is based in Boston and some in-person on-campus work will be required, and flexible/remote work is an option. Any remote work must be performed in a state in which Harvard is registered to do business (CA*, CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Individual flexible and remote work options for this role will be discussed during the interview process. *Note: Harvard employees working in California must be exempt.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

The Harvard Medical School is not able to provide visa sponsorship for this position.

Not ready to apply? Join our talent community to keep in touch and learn about future opportunities!


We invite you to visit Harvard’s Total Rewards website to learn more about our outstanding benefits package, which may include:

  • Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
  • Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
  • Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

Faculty & Student Services

Department Office Location

USA - MA - Boston

Job Code

S0556P FSS Academic Affairs Officr II

Work Format

Hybrid (partially on-site, partially remote)


PME-Office for Medical Education



Time Status



00 - Non Union, Exempt or Temporary

Pre-Employment Screening

Education, Identity

Commitment to Equity, Diversity, Inclusion, and Belonging

We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.