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Senior Financial Analyst

Harvard University

Harvard University

IT, Accounting & Finance
Posted on Thursday, May 16, 2024

15-May-2024

Featured Job

Senior Financial Analyst

Campus Services

65831BR

Position Description

Organizational Context: Campus Services provides essential services to the Harvard community. The 14 Campus Services departments have approximately 1,800 active employees (70% of staff are represented by eight unions) and a combined annual budget of more than $700 million. These departments provide stewardship, strategic support, and client/customer services in the areas of buildings and facilities, graduate housing, capital projects, sustainability, parking, engineering and utilities, dining, hospitality and events management, and international support.

The Campus Services Finance & Administration Department (CSFA) provides accounting, financial analysis, budgeting and planning, procurement, taxes and financial administrative support services to the Campus Services business units and the customers they serve. The organization is comprised of 3 main functions: Controller, Financial Planning and Analysis, and Procurement.

Duties and Responsibilities: The Senior Financial Analyst independently manages all financial activities of a large unit (or portfolio of units). This includes budget preparation, monthly and annual financial reporting, financial analysis, and business analysis. The financial manager will review monthly actuals and provide personnel and expenditure reports for unit leadership, acting as a consultative partner.

Budgeting, Forecasting & Multi-Year Financial Planning

  • Establish and communicate budget timeline/task list and ensure timely completion of all tasks.
  • Prepare budget worksheets for business manager input.
  • Prepare quarterly financial reviews and re-forecasts. Research and describe variances.
  • Work with business managers and other internal groups to gather information and budget for all revenue & expense categories.
  • Load all data into the budget system and review financial models to ensure accuracy.
  • Prepare budget narratives. Prepare supporting schedules and business performance metrics & graphs.
    Maintain Multi-Year Financial Plan models and assist business managers/directors with annual updates to the multi-year financial plans.
  • Assist business managers/directors with preparation of 5-year capital plan submission. Assess capital plan to identify any funding and/or affordability issues.

Financial Reporting

  • Review business income statements with business managers and directors research & explain unbudgeted items.
  • Complete year end analysis and provide detailed explanations of business line variances versus budget.
  • Prepare year end narrative reports. Prepare supporting schedules and update all business performance metrics & graphs.
  • Prepares ad-hoc reports and analysis for business units and senior leadership.
  • Creates custom reports for unit managers and directors.

Job Specific Responsibilities continued in Additional Information...

Basic Qualifications

  • Bachelor’s degree or equivalent work experience required
  • Minimum of 5 years’ relevant work experience

Additional Qualifications and Skills

Requirements:

  • BS in finance/accounting preferred, 5 years financial experience required.
  • Strong knowledge of accounting required, combined with exceptional analytical skills and financial modeling skills.
  • Must have demonstrated ability to identify financial issues and apply them to operational causes; work with manager to develop best practice solutions.
  • The ideal candidate will possess excellent verbal and written communication skills, strong interpersonal skills, the ability to work effectively and independently in a fast-paced environment, and keen attention to detail.
  • Must be able to manage multiple responsibilities, set priorities, take initiative and meet deadlines.
  • Must have excellent computer skills including in-depth understanding of, and experience with, databases, spreadsheets, word processing, and scheduling/email software packages.

  • Knowledge of Microsoft Office Suite, advanced Excel and PowerPoint skills
  • Advanced knowledge of budget management, financial analysis and
  • financial modeling; working knowledge of accounting principles
  • Demonstrated experience with financial systems and data query tools

Working Conditions

  • Work is performed in an office setting

Remote Work: This position is expected to have an on-campus presence an average of approximately 2 days per week to promote face to face interaction with team members and clients. Any remote work should be performed in Massachusetts or in compliance with Harvard’s Out of State Employment Policy.

Additional Information

Job Specific Responsibilities continued:

General Financial Duties

  • Reviews transactions for compliance and accuracy.
  • Supports administration of capitalized projects.
  • Respond to unit inquiries regarding spending, balances, and budget categories.
  • Serve as a policy resource for assigned units, advises on transaction appropriateness, and makes recommendations about best mechanisms for all transactions.
  • Provide training on financial models, financial systems, policies & procedures.

Month End Close

  • Review business income statements with business managers and directors and research & explain unbudgeted expenses or other variances as requested.
  • Prepare customer reports and attend customer meetings to review financials.
  • Identify and follow through on journal vouchers and reclasses as identified through the monthly review process.

Operating & Capital Project Administration

  • Ensure accurate accounting and coding for operating and capital project expenses.
  • Assist business managers, project managers and others in updating operating and capital project information in capital planning database/
  • Provide support for preparing and/or reviewing construction authorizations and sources of funding to open capital projects.
  • Work with business managers to prepare justifications and document any financial analysis and/or P&L impact for operating & capital projects.
  • Work with business managers, project managers, and accounting department to prepare close-out documentation when projects are completed and provide coding based on under/over funded amounts.

Other

  • May serve as a mentor to others but does not have direct reports. May serve on committees and represents FP&A in University wide meetings or conduct trainings of a general nature for clients.
  • Work with business managers on various special projects and analysis as necessary.
  • Develop knowledge and skills in the use of new and existing business-specific and/or University systems that support transactions and/or reports necessary for accurate business accounting.
  • Team with the Campus Services Controller’s department and/or other Harvard departments to improve business processes and systems.
  • Assist in the documentation, implementation, and communication of accounting procedures in conjunction with improving existing procedures.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

  • Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
  • Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
  • Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

Finance

Department Office Location

USA - MA - Cambridge

Job Code

F0957P Financial Analyst III

Work Format

Hybrid (partially on-site, partially remote)

Department

Administration and Finance

Union

00 - Non Union, Exempt or Temporary

Time Status

Full-time

Pre-Employment Screening

Education, Employment, Identity

Schedule

Monday - Friday: 8:00am - 5:00pm

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

LinkedIn Recruiter Tag (for internal use only)

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