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Executive Assistant

Science

Science

Administration
Alameda, CA, USA
Posted on Thursday, July 4, 2024

Science is developing technologies for a range of serious unmet medical needs. We are unafraid to take difficult technical risks, secure in the knowledge that with a clear understanding of what we are doing and with support from powerful modern tools, more progress is possible than might be immediately obvious. Regardless of role or team, the two most important factors we look for in a candidate are evidence of exceptional ability and the addition of positive energy to the group. As a small, early stage team in a largely unstructured environment, the ability to independently orient yourself to the problems that need to be solved and then follow through is essential.

We are looking for a dedicated Executive Assistant to provide high-level administrative support for Science leadership. We are seeking someone who is organized, proactive, and anticipate the needs of Executives while maintaining professionalism and the utmost confidentiality. We are eager to find someone who can efficiently clear the path for our leadership to allow them to focus on the company’s success.

Role & responsibilities:

  • Understand the priorities and objectives of your leader and the greater team
  • Act as gatekeeper, time-advocate, and liaison for Executives
  • Plan, coordinate, and facilitate internal and external meetings, functions, and events
  • Handle multiple requests for Executives' time, using strong decision-making skills in managing priority of requests, raising as necessary for resolution
  • Handle sensitive and confidential information with discretion and professionalism
  • Manage extremely dynamic and constantly evolving schedules
  • Help create and maintain communication with internal team members and external stakeholders
  • Cultivate a positive culture for the company
  • Adapt to a fast-paced, constantly evolving environment
  • Assist in special projects and initiatives as assigned

Key qualifications:

  • Bachelor's of Arts / Bachelor's of Science Degree, or equivalent working experience
  • 3+ years of related work experience at a fast-moving organization
  • Excellent written and verbal communication and social skills
  • Proficient in Google Suite and Slack
  • Confident self-starter that can take a task and run with it with limited supervision
  • Able to anticipate problems and/or needs of your executive and proactively offer solutions and make recommendations
  • Well organized and acute attention to detail
  • Able to maintain high levels of professionalism and confidentiality
  • Creative problem solver working with high efficiency
  • Excellent calendar management skills, including the coordination of complex meetings and designing scalable operating cadences
  • Availability to perform job duties outside of normal business hours, when necessary

Salary/Pay Range:

For individuals hired to work in California, Science is required by law to include a reasonable estimate of the compensation range for this role. We determine your level based on your interview performance and make an offer based on geo-located salary bands. The base salary range for this full-time position is $90,000 – $120,000 + equity + benefits. Within the range, individual pay is determined by several factors, including job-related skills, experience, and relevant education or training. Please keep in mind that the equity portion of the offer is not included in these numbers.

Benefits:

At Science, our benefits are in place to support the whole you:

  • Competitive salary and equity
  • Medical, dental, vision and life insurance
  • Flexible vacation and company-paid holidays
  • Healthy meals and snacks provided onsite
  • Paid parental, jury duty, bereavement, family care and medical leave
  • Dependent Care Flexible Spending Account, subsidized by Science
  • Flexible Spending Account
  • 401(k)

Science Corporation is an equal opportunity employer. We strive to create a supportive and inclusive workplace where contributions are valued and celebrated, and our employees thrive by being themselves and are inspired to do their best work.

We seek applicants of all backgrounds and identities, across race, color, ethnicity, national origin or ancestry, citizenship, religion, sex, sexual orientation, gender identity or expression, veteran status, marital status, pregnancy or parental status, or disability. Applicants will not be discriminated against based on these or other protected categories or social identities. Science will also consider for employment qualified applicants with criminal histories in a manner consistent with applicable federal, state and local law.